In accordance with Art.13 and 14 of the Regulation (EU) 2016/679 of the European Parliament and of the Council, of 27 April 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter GDPR), we inform you that the personal data of personnel in the service of the Ministry will be processed by the Undersecretariat of the Ministry of Youth and Childhood in order to facilitate and ensure management in the field of human resources. They will also be processed by the General Sub-directorate of Personnel, Services Inspection, and Coordination, in their capacity as the responsible entity for processing in the exercise of the competencies assigned (Royal Decree 211/2024, of 27 February, which develops the basic organic structure of the Ministry of Youth and Childhood).
Additionally, the following detailed information is provided about the specific processing of personal data carried out by the Undersecretariat to facilitate the correct management of data relating to personnel in the department's service.
- Who is responsible for processing your data?
Data Controller - General Sub-directorate of Personnel, Services Inspection, and Coordination
Unit of the Undersecretariat of Youth and Childhood
C/ Alcalá 27 28014 MADRID.
sgpers-insp-co@juventudeinfancia.gob.es- What are the contact details of the Data Protection Officer?
Data Protection Officer - Undersecretariat of Youth and Childhood
C/Alcalá 27, 28014, MADRID.
dpd@juventudeinfancia.gob.es- Who are the interested parties?
All personnel employed who provide their services in the Ministry of Youth and Childhood.
- What data will we process for the interested party?
Name, ID, gender, date and place of birth, marital status and offspring, education, data relating to professional career and occasionally certain medical data (medical treatments, social action, risk prevention).
- For what purpose will the Undersecretariat of Youth and Childhood process your data?
In the Undersecretariat of Youth and Childhood, we will process the personal data of personnel in the service of the Department to facilitate and enable management in the field of human resources. That is, management of permits, payroll, personal file, time control, vacations, absences, course attendance and training, social action, management of union activity, occupational risk prevention, etc.
- How long will my data be kept in the systems of the Undersecretariat of Youth and Childhood?
The data will be retained for the time necessary to fulfill the purpose for which they were collected, applying the provisions of the archives and documentation regulations.
Economic data will be retained under the provisions of Law 58/2003, of December 17, General Taxation Law (GTL).
- What legitimizes the Undersecretariat of Youth and Childhood to process your data for the indicated purposes?
The processing of your data, without prejudice to being necessary for the execution of a contract in which the data subject is a party (article 6.1.b of the GDPR), is necessary to comply with a legal obligation attributed to the Undersecretariat of Youth and Childhood as the responsible entity for processing these (article 6.1.c of the GDPR) through the following regulations:
- Law 30/1984, of August 2, on measures for the reform of the Public Function.
- Royal Legislative Decree 5/2015, of October 30, which approves the revised text of the Basic Staff Regulations Act (EBEP), and its development regulations.
- Royal Legislative Decree 2/2015 (Workers' Statute).
The data processed and provided in each of the requirements issued by the personnel management unit are the minimum necessary to fulfill the purpose of processing.
- To whom will my data be communicated?
Your personal data will be communicated to the entities required to carry out management and the purposes pursued with the processing: National Institute of Public Administration (INAP), Central Personnel Registry, National Institute of Social Security and mutual insurance companies, Management and Depositary Entity of the AGE Pension Plan, Social Security General Treasury, General Directorate of Personnel Costs and Public Pensions, trade unions, financial entities, the State Tax Administration Agency, General State Intervention, etc.
- Will my data be transferred internationally?
International transfer to third countries or international organizations is not foreseen without the explicit consent of the data subject, except in cases legally provided.
- What are your rights when you provide us with your personal data?
- Any person has the right to obtain confirmation about whether the Undersecretariat of Youth and Childhood is processing personal data that concerns them, or not.
- Data subjects have the right to access their personal data, as well as to request the rectification of inaccurate data.
- You may request the limitation of the processing of your data, when:
- Its accuracy is disputed and during the time period that allows the Undersecretariat of Youth and Childhood to verify the accuracy of the same.
- You request that we retain them when they are no longer necessary for the purpose they were collected and prior to their deletion by the Undersecretariat of Youth and Childhood, in which case we will only retain them for the exercise or defense of claims.
- You may materially exercise these rights by submitting a request addressed to the Undersecretariat of Youth and Childhood through this form, or in person through the network of offices for assistance in registration matters using this application model (editable and printable version)
- Additionally, you can file a complaint with the Spanish Agency for Data Protection when you consider that satisfaction has not been obtained regarding the exercise of your rights, either through their web form (Complaint Form of the Spanish Agency for Data Protection), or in person at C/ Jorge Juan 6, 28001 MADRID.
- What security measures are applied?
The security measures implemented correspond to those provided in Annex II (Security Measures) of Royal Decree 311/2022, of May 3, which regulates the National Security Scheme in the field of Electronic Administration and which are described in the documents that comprise the Ministry's information security policy.
Automatically translated with OpenAI from Spanish